In line with our dedication to offer premium services we have set minimum space targets so that our Organisers will have multiple options at their disposal once we get live near them.
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This Privacy Notice explains how StageYourIdea collects, uses, protects and shares personal information. As used in this Privacy Notice, "you" refers to an individual who is a user of StageYourIdea's products or services including a Venue Host or Organiser, actual or prospective supplier, contractor or employee and/or member of the public who engages with us. Where you use our services, or your personal data is processed in connection with such services, and we control the purpose for which such personal data is processed, StageYourIdea will be the data controller of such information. From time to time, there may be more than one data controller of your information within StageYourIdea where you have engaged different parts of our broader organisation to provide different or jointly delivered services.
This Privacy Notice aims to inform you on the terms of collection, processing and transfer of your personal data that we may collect as Data Controllers or Data Processors.
StageYourIdea and its trained personnel apply the ten Processing Principles of the GDPR 2016/679 (lawfulness, fairness, transparency, purpose limitation, data minimization, accuracy, storage limitation, integrity, confidentiality and accountability) in order to protect your eight Rights regarding the use of your Personal Data (information, access, rectification, erasure, restriction of processing, data portability, right to object and non-automated individual decision-making based on profiling, as specified in the Greek legislation). The above apply without any distinction and to all processing activities performed and to all services provided by the companies of StageYourIdea.
This Privacy Notice applies:
to your use of any of our services where we are performing a data controller function;
to your supply of services to us where this involves any personal data; and/or
to any personal information collected from third parties where we are the controller of such information.
This Privacy Notice additionally applies to our website and online services and any other website, mobile app or other online service created or hosted by us from time to time on which this Privacy Notice appears (together, our "online services") through which we may collect certain details if, for example, you want to subscribe to any publications or newsletters that we may periodically issue. Please note that our online services make use of cookies and similar technologies, as described in more detail in our Cookies Policy. This Privacy Notice does not apply to, and StageYourIdea is not responsible for, any third-party websites which may be accessible through links from this website (please see Online services - Links to third party sites, services and content below for more information). Please note, our Services are not intended for children under the age of majority in your jurisdiction of residence. If you are under the age of majority in your jurisdiction of residence, do not use or provide any personal information on or through the Services or about yourself to us. If you believe that we might have personal information from or about a child under the age of majority, please contact us.
II. Collection of User Information
"Personal data, Personal Information and, if the context requires, information" is any information that can be used to identify you or that we can link to you. We collect and process your personal information in order to provide you with an optimal experience possible when you interact with us. The following table describes the type of information we collect, the source of that information, our purposes for using the information, and the third parties with whom we may share the information
Classification of Data
Categories of Data
Source of Collection
User Data: Data we collect about the individuals who use our services. We associate this data with a unique ID (Venue Host ID or Organiser ID) depending on the type of user.
Name, email address, zip code, phone number (including country code), city, uploaded photos, social media handles, website URL's affiliated with the user, communications to and from users (including email and chat feature communications).
Provided by you (Users) and third parties (Google, Facebook).
Device and Location Data: Data we collect about the device you are using
Internet and associated network information, browser type, device type, method of sign-on, device ID information, IP address.
Devices.
Platform Activity Data: Information we collect about how you interact with the StageYourIdea Platform
Cookies and Similar Data: StageYourIdea's website uses cookies, pixels, and other technologies to make the website work properly and to provide the most relevant services to our site visitors.
Cookies send information back to the originating website on each subsequent visit, or to another website that recognizes that cookie, to develop a record of the user's online activity.
StageYourIdea and third parties.
Information about Spaces: Information associated with the spaces listed on our service, which may be associated with a particular individual but typically is associated with a business. We assign a Venue ID to unique venues as well as a Space ID to unique spaces.
Address (street address, city, state, province, zip, postal code, country, metropolitan area), latitude and longitude of space, time zone, venue capacity, price rates.
Users and third parties.
Booking Information: Information related to a particular Booking. We assign Booking IDs to each unique Booking.
Other Data: We collect additional information from individuals depending on how they use our Services.
Calendar information (if access is provided), miscellaneous communication information, information related to Activities , Bookings, Spaces, or Users (including guest lists, physical restrictions, or other information).
Users and third parties.
User Interaction/Dispute Resolution: We collect information related to the interactions between our users and other users or third parties. Sometimes this is to facilitate communications between individuals, to resolve disputes, or for other business purposes compatible with the reason for collection.
Information provided in relation to our business purposes.
Users and third parties.
Background Check Information: We may conduct background checks on various individuals as part of our efforts to ensure the safety and security of users on the site.
Information related to background checks.
Background check service providers.
The above table conforms to the provisions of the General Data Protection Regulation (GDPR 2016/679), the applicable Greek laws and the decisions of the Hellenic Data Protection Authority (HDPA).
StageYourIdea's use and transfer to any other app of information received from Google APIs will adhere to Google API Services User Data Policy, including the Limited Use requirements.
III. Legal Basis For Usage of Personal Data
Where we intend to use your personal data, we rely on the following legal grounds:
Performance of a contract: We may need to collect and use your personal data to enter into a contract with you or to perform a contract that you have with us. For example, this could be any form of commercial contract to which we are both a party, or if you are going to work for us, an employment contract or if you are a Venue Host and you make Spaces available on the Platform or where you are an Organiser and you make a booking on the Platform, and where we respond to your requests and provide you with services in accordance with our StageYourIdea Services Agreement or other applicable terms of business agreed with you or with your employing organisation.
Legitimate interests: Where we consider use of your information as being (a) non-detrimental to you, (b) within your reasonable expectations, and (c) necessary for our own, or a third party’s legitimate purpose, we may use your personal data, which may include:
for our own direct marketing or continued communication, subject to your express consent if required in your country of residence;
the prevention of fraud; our own internal administrative purposes; personalisation of the service(s) we provide to you;
ensuring network and information security, including preventing unauthorised access to electronic communications networks and stopping damage to computer and electronic communication systems; and/or
reporting possible criminal acts or threats to public security to a competent authority.
Compliance with a legal obligation: We may be required to process your information due to legal requirements, including employment laws, tax laws and other regulatory provisions applicable to StageYourIdea.
Consent: You may be asked to provide your consent in connection with certain services that we offer, for example in respect of any processing of your personal data for our marketing purposes where you or your employing organisation is not a client of StageYourIdea, or in respect of certain special categories of personal data such as your health or racial background for which we are legally obliged to gain your consent due to the sensitive nature of such information and the circumstances in which it is gathered or transferred. Where we are reliant upon your consent, you may withdraw this at any time by contacting us, however please note that we will no longer be able to provide you with the products or services that rely on having your consent.
IV. Our Operational and Commercial Purposes
Depending upon the circumstances in which we gather your personal data, we may use your information to provide you with services and information, or for any of the following purposes:
to provide you with StageYourIdea’s services that you or your employing organisation request;
accepting, coordinating, managing, and processing Spaces and Bookings;
facilitating purchase transactions for goods and services;
providing top-level customer support, accommodations, and personalised services and amenities;
to respond to your enquiries and maintain and develop our relationship with you;
engaging in quality control in order to improve our offerings to you;
facilitating communications between parties;
to engage in content based or interest-based advertising,
to provide you on an ongoing basis with information and services, including relevant marketing communications related to StageYourIdea, and other information or materials, that you request from us or which we feel may interest you where you have indicated that you would like to receive these from us;
ensuring the safety and security of our users, our staff, and all other persons visiting our platform or the properties listed on it, including verifying your identity;
to prevent, detect, and investigate fraud, cyber incidents, or other illegal activity; communicating with you and others in relation to your use of our services, including providing legal updates;
administering our record-keeping for legal, tax, and operational purposes;
exploring new and unique ways to provide products and services; and
doing our best to fulfil your requests.
Our commercial purposes are to advance our commercial interests, including for advertising and marketing. To learn more about how your personal information is processed for marketing and advertising, please see Your Marketing and Ad Choices below.
We may not be able to do some or all of these things without your personal data.
If at any time we intend to change the purpose for which we hold your personal data, for example to offer you with a complimentary service that we may provide in the future, we will give you prior information of that new purpose, so you are aware of this.
V. Disclosures of Your Personal Information
In order to provide you our service and to fulfil our business and commercial purposes, we may disclose your personal information to the different entities and subsidiaries within StageYourIdea’s group for our internal administrative purposes such as billing, promoting our events and services, and providing you or your organisation with services, provided in all instances that such processing is consistent with legal basis for usage of personal data above and applicable law. Information disclosed to facilitate bookings and other interactions between customers, and to enable your use of the StageYourIdea platform may include demographic information; financial information; government identifiers; protected classification characteristics; transaction history; internet, application, and network activity; location data; sensory (audio data); professional or employment-related information; and inferences about you.
Publicly Posted Information. Some user information is posted publicly on the platform and is visible by others. This may include profile information, information related to a Venue or Space, reviews, ratings and other feedback, reviews of Organisers completing Bookings, reviews of guests that have attended an activity organised by Organisers, and other information that a user submits to be posted. Precise location information is not publicly posted.
Sharing Between Users. Our Services are designed to connect users and to facilitate interaction between them. We also will disclose your personal information to any agents or third parties to whom you authorise us to disclose it, including the operators, managers, agents, or other parties associated with an Activity or when you agree to a Booking. This sharing is necessary to ensure the performance of the contract between you and StageYourIdea, and/or you and a third party.
Our Service Providers : We may share your information to our trusted third-party service providers, including but not limited to our cloud service providers, web development, analytics, and security providers, communications providers, and internal and external advisors or auditors, payment processors, insurance providers and third-party administrators, dispute resolution providers, advertising providers, governmental entities, social networks, background verification providers and other users. When appropriate or required by applicable law, we will put in place appropriate contracts containing standard data protection clauses to protect that information and the rights of individuals.
Other Disclosures. In addition to the foregoing, we may disclose personal information in the following circumstances:
If you have consented to us sharing your personal information in this way;
We deem is reasonably necessary to provide you with the services that you have required at any particular time;
Such sharing is to law enforcement bodies or other governmental authority;
Such sharing is in order to comply with a civil, criminal, or regulatory inquiry, investigation, subpoena, or summons by federal, state, governmental or local authorities;
To exercise and defend legal or payment related claims;
When such disclosure is pursuant necessary to protect the rights and freedoms of other individuals, property or safety of StageYourIdea, StageYourIdea employees, our clients or others;
As part of a prospective or completed merger, acquisition, bankruptcy, or other transaction in which the third party assumes control of all or part of StageYourIdea; and
In any other manner permitted by law, including engaging in protected speech.
Third Party Links : Links to web sites that are not operated by or for us ("Third Party Sites") and are provided solely as a convenience to you. If you use these links, you will leave our website. This Privacy Notice does not apply to Third Party Sites. We have not reviewed the Third-Party Sites, do not control and are not responsible for any of their content or their privacy policies, if any. We do not endorse or make any representations about them, or any information, software or other products or materials found there, or any results that may be obtained from using them. If you decide to access any of the Third-Party Sites listed on or linked to from our website, you should understand that you do so at your own risk.
Building Management and Owners: We may disclose personal information of Venue Hosts and Organisers such as booking information, and information related to compliance with applicable laws and property management agreements with landlords, management companies, and/or property owners to facilitate the Venue Host Services. For example, Organiser Booking and personal information, including Organiser contact information, may be shared with the owner/management, staff, reception, or caretaker of the building, complex, or community where a Venue Host lives and/or the listing is located, to facilitate Venue Host Services, compliance with applicable laws, security, billing, and other services.
Any third parties that we may share your data with are obliged to keep your details securely, and to use them only to fulfil the service they provide you on StageYourIdea’s behalf. When such third parties no longer need your personal data to fulfil this service, they will dispose of such details in line with StageYourIdea’s procedures unless they are themselves under a legal obligation to retain information (provided that this will be in accordance with applicable data privacy laws). If we wish to pass your sensitive personal data onto a third party we will only do so once we have obtained your consent, unless we are legally required to do otherwise.
We may share information that does not reasonably identify you or your organisation as permitted by applicable law.
VI. Retention
We retain the information we collect for no longer than is reasonably necessary to fulfil the purposes that such data was originally collected in accordance with our internal data retention policies or to comply with our legal and regulatory obligations.
VII. Security
We are committed to protecting the security of any personal information you provide. We have implemented reasonable administrative, technical and physical measures in an effort to safeguard the personal information in our custody and control against theft, loss and unauthorised access, use, modification and disclosure. We restrict access to personal information on a need-to-know basis to employees and authorised service providers who require access to fulfil their job requirements.
All financial information you provide, such as credit card data, will generally be transferred over a Secured Socket Layer (SSL) connection (provided that it is supported or enabled on your browser). In spite of these protections, any information submitted over the Internet could be intercepted or otherwise corrupted during transmission, and we cannot guarantee the complete security of any data submitted over the Internet. Sensitive personal information is stored on servers or locations protected by procedures and technology designed to block reasonably foreseeable intrusions by unauthorised third parties. The servers are under our control at all times but may be hosted, managed or otherwise maintained by third party service providers with whom we contract. These third-party service providers have no right to use or access this data other than in performing their services for us.
All employees, officers or contractors of StageYourIdea and third-party providers with access to confidential information are subject to access controls and confidentiality obligations, and we require our third-party data storage providers to comply with appropriate information security industry standards.
Whilst we continually strive to ensure that our systems and controls are updated to reflect technological changes, the transmission of information via the internet is not completely secure, and as such we cannot guarantee the security of your data transmitted to our online services which is at your own risk.
If you communicate with us using non-secure web platforms, you assume the risks that such communications between us are intercepted, not received, delayed, corrupted or are received by persons other than the intended recipient.
Once we have received your information, we will take reasonable steps to use procedures and security features to try to prevent unauthorised access, modification or disclosure.
You may access and change certain information that you submitted during registration (if you have registered at the Site) at any time by providing your username and password. Please keep your password in a safe place and do not provide this information to anyone. We strongly encourage you to check the accuracy of your data regularly as we will use your email, phone number, and home address to communicate with you regarding products or services that you have requested. We will not be liable for any problems or difficulties that arise as a result of your failure to keep your information up to date.
VIII. International Data Transfers
StageYourIdea is located in Greece. Information we collect from you will be processed in Europe, and the data protection laws in Europe may differ from the data protection laws where you reside.
Where we transfer your personal information outside of the jurisdiction where you reside, we will take all steps required by law to ensure that your privacy rights continue to be protected.
IX. Your Marketing and Ad Choices
Like most businesses, StageYourIdea advertises and markets its Services in various ways. We may use cookies and related technologies to recognize you and receive information about your activity on our websites.
X. Information for Greek / EEA Users about Your Rights
Under the EU and Greek GDPR, we have a duty of care to ensure that your personal data is accurate and up to date. Therefore, please contact us to update or correct your information if this changes or if you believe that any information that we have collected about you is inaccurate.
The data protection officer can be reached at the following address: [email protected]
Where you have consented to our processing of certain personal data, you can at any time withdraw such consent and/or tell us not to contact you with updates and information regarding our products and services (or part of them) either at the point such information is collected (by leaving the relevant box unticked) or, where you do not wish us to continue to use your information in this way, by following the unsubscribe instructions on any communications sent to you. Please note that where you withdraw your consent, we will no longer be able to provide you with the products or services that rely on having your consent. You can also exercise this right at any time by contacting us using the contact details at the end of this Privacy Notice. You can request:
access to the personal data we hold about you
corrections or updates to your details;
the erasure of your personal data;
the portability of personal data that you have provided to us in a structured, commonly used and machine-readable format.
You also have the right to object to, or request the restriction of, our use of your personal data.
If you would like to exercise any of the rights set out in this section, please contact us. We may refuse to provide access where we have legitimate reasons for doing so under applicable data privacy laws, and in exceptional circumstances may charge a fee for access if the relevant legislation allows us to do so, in which case we will provide reasons for our decision.
If you make a privacy complaint, we will respond to let you know how your complaint will be handled. We may ask you for further details, consult with other parties and keep records regarding your complaint.
XI. Agreement and Changes
By submitting your personal information through our website, you agree to the collection and use of your personal information on the basis described above. If you do not agree, please do not provide any personal information via our website.
As technologies and information governance practices develop, and data privacy laws (and surrounding guidance) evolve, we may need to revise this Privacy Notice. You should therefore review this page regularly to ensure that you are aware of any changes to its terms.
If we decide to update our Privacy Notice, we will indicate this next to the Privacy Notice link on the front page of our Site. If there are material changes to the Privacy Notice, we will prominently post and/or communicate such changes prior to implementing them. Information collected under previous versions of our Privacy Notice will then become subject to the terms of our new Privacy Notice.
XII. Contact Information
If you would like to update your information, modify your communication preferences, or if you do not want to receive marketing communications from us in the future, you can contact us here. Please note, we do not accept consumer rights requests via email.
If you have any questions or comments regarding our privacy practices, or about the manner in which we or our service providers treat your personal information, please contact Kostas Politis (Chief Executive Officer) at [email protected].
